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A list that needs to be repeated in different chapters

asked 2018-09-08 14:27:19 +0200

careysuehs gravatar image

Hi, I'm trying to make a template for long administrative texts. Certain sections need to be identical and repeated in different chapters. A good example is a list of eligibility criteria like this:

  • Criteria 1
  • Criteria 2
  • Criteria 3 etc

There should not be a limit on the number of criteria (i.e. just making 3 user fields won't give me the functionality I want, and would be cumbersome for projects where there are 20 criteria for example). And the formatting should be conserved. User fields don't seem to allow one to format a list as a variable. The template is project specific, meaning that when I start a new project, I want to save a copy of my template and start entering info for a new project. So the list of criteria is project-specific, and will change from project to project.

I've been playing with the "insert section" option, but this is apparently for non-repeating text. Is there something similar that would allow me to insert the same chunk of formatted text in different chapters? with the idea that when I edit one occurrence of the chunk, the other occurrences are simultaneously updated?

Please forgive me if this question has already been asked!! Thanks for any help or directions, -Carey

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I've been playing with the "insert section" option, but this is apparently for non-repeating text. Is there something similar that would allow me to insert the same chunk of formatted text in different chapters?... And the formatting should be conserved.

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For sure you can repeat texts with the sections' help. But there is only the "MasterSection" you can alter, the other ones are "Slaves". It is possible to create more than one "MasterSection" within one document.

Grantler gravatar imageGrantler ( 2018-09-08 15:05:15 +0200 )edit

User fields and references also can repeat text (in user fields it is possible to alter text in each of the fields but not in references). The repetition does not include the paragraph's or font's format.

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So the sections' use could be better for your proceeding. You only have to Update (menu Tools) and then all the depending sections will get the same content and design of the MasterSection. For easier/better working it is possible to start the (menu File) Label wizard to synchronize all.

Grantler gravatar imageGrantler ( 2018-09-08 15:19:14 +0200 )edit

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answered 2018-09-08 15:43:24 +0200

Grantler gravatar image

updated 2018-09-08 15:45:37 +0200

Sections are described here:

Link

Inserts the contents of another document or section from another document in the current section.

For synchronizing sections see here:

Designing Labels and Business Cards

When you click on the Synchronize Labels button, the current individual label is copied to all the other labels on the sheet.

In reality the Synchronize Labels button updates the depending sections in respect of the MasterSection.

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answered 2018-09-08 15:49:02 +0200

RGB-es gravatar image

updated 2018-09-08 16:01:55 +0200

Try this

  1. Insert a section (possibly, give to it a distinct name)
  2. Fill that section with the desired content.
  3. Open the Navigator.
  4. In the first line of icons, open the "Drag mode" menu and select "Insert as Link"
  5. Pick the section from the Navigator list and drag it to the desired position for the copy

It's important to keep in mind that the "copy" will not update by itself: after changing the original section, you need to go to Tools → Update → Links (you can also use "All" there).

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Asked: 2018-09-08 14:27:19 +0200

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Last updated: Sep 08 '18