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How to Manage Chapters & Chapter Headers

asked 2015-05-12 20:22:42 +0200

tljacobs gravatar image

updated 2015-05-12 20:23:18 +0200

Goal: I'm writing a book with 6 or more chapters. I want each page in each chapter to have the title of that chapter in the heading.

What I've Tried: I can achieve this by creating a different page style for each chapter, but there's got to be a better way. This makes other style edits cumbersome as I have to apply them to each page style one-by-one.

Unresolved Problem: I've heard about inserting chapter name fields [Insert > Field > Other > Chapter > Chapter Name] but following this without setting the field name just creates an empty gray box. How do I set the chapter name? Also, I've heard that a user can rearrange the order of complete chapters somehow, possibly by using the navigator. That sounds wonderful.

What Not To Tell Me: - How to Insert a header - How to create or apply page styles

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answered 2015-05-13 02:18:36 +0200

Rugslug gravatar image

updated 2015-05-13 02:20:46 +0200

I've heard that a user can rearrange the order of complete chapters somehow

Use the Master Document Feature. Creating a Master Document is found under File, New, Master Document. You will then Link (Insert File) each of your chapter files in the Master Document navigator. The Table of Contents is inserted via the Navigator. You can then move your chapters to wherever you want, the in the navigator, right click, Update All to refresh the TofC and the document text.

Chapter Numbers and Headings

Looking at the first graphic, I've assigned Heading 1 only for Lesson headings. Everytime heading 1 is called, the Lesson number is incremented. Set up the master document the same way for heading 1.

In place of "Lesson" you could use "Chapter". Each chapter will be a separate document that will be linked in your Master Document. I set Lesson "8" so when I open the individual file (and print it out) I have the correct chapter number with it. If you move your chapters around using the Master Document feature, you would have to change the starting number in the individual document, but the Master Document won't care as it increments +1 when it sees Heading 1.

You can add a title after your Chapter Number as shown in the second graphic.

Outline Numbering

Shown below, the "(Chapter 20 or Lecture 10)" shows up in the Table of Contents. Place the Table of Contents in your Master Document.

image description

Download the Free User Guides Here: (also Found at the main site under Get Help, Documentation)

As for Page Styles, you could probably get away with two styles only, one for left pages and one for right pages.

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answered 2015-05-13 02:39:52 +0200

ROSt52 gravatar image

Copied from the off-line Help file:

Inserting a Chapter Name and Number in a Header or a Footer
Before you can insert chapter information into a header or footer, you must first set the outline numbering options for the paragraph style that you want to use for chapter titles.
To Create a Paragraph Style for Chapter Titles
1. Choose Tools - Outline Numbering.
2. In the Style box, select the paragraph style that you want to use for chapter titles, for example, "Heading 1".
3. Select the numbering style for the chapter titles in the Number box, for example, "1,2,3...".
4. Type "Chapter" followed by a space in the Before box.
5. Enter a space in the After box.
6. Click OK.
To Insert the Chapter Name and Number in a Header or a Footer
1. Apply the paragraph style that you defined for chapter titles to the chapter headings in your document.
2. Choose Insert - Header or Insert - Footer, and then select the page style for the current page from the submenu.
3. Click in the header or footer.
4. Choose Insert - Fields - Other and click the Document tab.
5. Click "Chapter" in the Type list and "Chapter number and name" in the Format list.
6. Click Insert and then click Close.
The header on every page that uses the current page style automatically displays the chapter name and number.

Additional advices:

A document with that many pages I would always handle as a Master Document. This enables working with files but having all settings etc in the master document. I recommend to have a look at the free guides which you can download from

I recommend you to also look into the guides, which you can download free of charge from:

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Asked: 2015-05-12 20:22:42 +0200

Seen: 11,419 times

Last updated: May 13 '15