I assume your document is a .docx one.
Try to modify font face in Default Paragraph Style: you can freely type any name in the Family entry box.
However, since there will be conversion from DOCX to ODF you open the document, the change is not persistent and must be redone every time. And since I have no idea how the document is formatted (using Word styles or not), I can’t guarantee it will catch all occurrences (because of the unavoidable direct formatting implied by the conversion).
Foir better suggestion give more technical information on the document.
EDIT
Under Linux, create a new template and set it as your default. In the template, modify paragraph style Body Text so that its font is Segoe UI (and perhaps other built-in styles like the basic one for heading hierarchy).
Any document based on this template will reference Segoe UI. Substituting Noto Sans to it is done in Tools
>Options
, LO
>Fonts
where you can configure the replacement table. The table is saved in your user profile. Consequently it applies to all future sessions.
The replacement table must be configured on every user’s PC. The template must be installed only if other users create documents.